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Course File Documents
It’s good practice to have a course file to help with your course management. This should be kept up to date and reviewed throughout the year.
We’ve created this course file example to support you. These examples can be amended your meet your centre’s specific requirements or you can use your own templates.
N.B. Not all downloadable documents for these sections have all exemplars/examples.
Course files should contain quality assurance documents relating to the NCFE qualifications you deliver.
Your course file will not be viewed during quality reviews as it’s not a mandatory requirement.
If you have any queries regarding the above, please contact the External Quality Assurance team on 0191 239 8000 or by emailing [email protected].
Section one: Centre policy and processes
N.B. Not all downloadable zip files for these sections have all exemplars/examples listed below.
1.1 Management and Quality Assurance Plan*
1.2 Organisational Chart
1.3 Centre policies
1.4 Appeals documentation*
1.5 Awarding Organisation communications including previous review reports and associated action plan (as appropriate)
1.6 Marketing
1.7 Risk management*
*Examples not included in downloadable zip file
Section two: Staffing
N.B. Not all downloadable zip files for these sections have all exemplars/examples listed below.
2.1 Job Descriptions*
2.2 Staff induction
2.3 Staff CVs*
2.4 Staff CPD records
2.5 Staff signatures*
*Examples not included in downloadable zip file
Section three: Internal quality assurance
N.B. Not all downloadable zip files for these sections have all exemplars/examples listed below.
3.1 Team meeting documentation
3.2 Assessor and IQA and Handbook*
3.3 Qualification Specifications*
3.4 Learner induction process and learner induction documentation
3.5 Learner attendance records*
3.6 Tracking*
3.7 Timetables and Scheme of Work
3.8 Standardisation
3.9 IQA Sampling Strategy, IQA plans and record sheets
3.10 Qualifications written by the centre (if applicable)
3.11 End of course questionnaires*
*Examples not included in downloadable zip file
Section four: Assessment
N.B. Not all downloadable zip files for these sections have all exemplars/examples listed below.
4.1 Assessment record paperwork – exemplar form
4.2 Record of Reflective Account – exemplar form
4.3 Record of Learner Observation – exemplar form
4.4 Record of Professional Discussion – exemplar form
4.5 Question and Answer form – exemplar form
4.6 Witness Testimony form – exemplar form
4.7 Declaration of Authenticity – exemplar form