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Recruitment and data

Following enactment of the General Data Protection Regulation (GDPR), NCFE is furthering its efforts to ensure the protection and confidentiality of candidate information. The following document outlines what types of data are required, what this data is used for and how long this data is stored.

What we use this information for?

The information provided as part of your application or CV is used to assess your potential suitability for a vacant role at NCFE. This information, including your contact details, will be used to progress your application through our recruitment process of shortlisting candidates and arranging interviews. This information will be accessible by the HR team and recruiting manager only.

In the event that your application is successful, we may require additional data from you in preparation for your employment start date.

In the event that your application is unsuccessful we will continue to store your data for a period of twelve months within our secure Talent Bank. If an opportunity arises which we feel may match your skillset, we will use your data to notify you. If at any time you decide that you would prefer not to be contacted in connection with opportunities please contact [email protected]. Your data will be securely deleted from our Talent Bank after twelve months.

What type of information is required and why?

The data NCFE requires for recruitment purposes includes your contact details, work history and qualifications. This information is used to assess your suitability for the role and to shortlist candidates with the most relevant skills and experience required for the vacancy.

As part of your application we may request equal opportunities information which is not shared outside the HR team and is used for equal opportunities monitoring.

We may share your data in the event that the relevant role requires fulfilment of Thomas International Testing or other ability tests as part of the assessment process. If your data is shared for this purpose it will be stored within a secure UK portal and retained for a period 12 months.

If you’re offered a role with us:

If you are successful and offered a job role you will be required to provide information in regard to proof of identity to fulfil Right to Work checks and, where applicable, Disclosure and Barring Service (DBS) checks. This will include the presentation of original documents such as your passport, driving license, birth certificate and proof of National Insurance, dependent upon the check required for the role. This data will be stored on a secure UK portal, access to which is limited to the HR team.

You will be required to complete a New Starter Form prior to taking up your role. This will involve the disclosure of data including bank and emergency contact details. This data is used for the purposes of payment of salary and to ensure we know who to contact in the event of an emergency. The information provided will also be stored securely with access limited to the HR team.

If your role requires a DBS check you will be notified how to complete this check as part of your pre-employment checks. We will be required to share your name, date of birth and email address with Atlantic Data solely for the purposes of setting up your online check.

If at any point of the recruitment process you have any queries about how your data is being used or stored please contact [email protected].